![]() ![]() This makes it easy to import data from one Google Sheets spreadsheet into another one. If you’re looking to quickly move data from one spreadsheet to another, the =IMPORTRANGE function is your friend. Importing from other spreadsheetsĪnyone running a small business is all too familiar with the plague of having too many different spreadsheets for different things. The following formulas and tricks help fill out your sheets. Inputting data is the first challenge you come up against when you open your document. Inputting dataīlank spreadsheets never stay blank for long. Many of the tips we’ve compiled in this post are formulas, while others make use of menus, shortcuts and other functionality. When the cost of something changes or you need to add another item to the list, the calculated total will also change. This simple =SUM formula makes calculating a budget infinitely easier. Take the following budget breakdown for example. Rather than finding the sum of 1 and 2, this way you can find the sum of whatever value is in cells B2 to B9, even if they change. This means that your formulas stay relevant as you work. By pointing the values in the formula at other cells, the calculation adapts when the data within those cells changes. No need to get out the calculator.īut formulas are most useful when they’re dynamic. Type in =SUM(1,2), press enter, and you’ll see the cell display its calculation. We can use =SUM to calculate the sum of a series of numbers. To understand the difference, let’s look at one of the simplest formulas: =SUM. ![]() A static formula contains all the information within itself. A handy menu appears to guide you through what you need to do.įormulas can be static and unchanging or can adapt to data. You build formulas by using an equals sign and then defining the rule. Let’s dive into the formulas and hacks that’ll make your life easier, help you find out exactly what you need and shave hours off your workload.įrom formulas that perform basic addition, to more complex formulas that hold multiple conditions, Google Sheets comes with an extensive list of ways to manipulate your data. With the right formulas, you can extract genuinely meaningful insights for your business and manipulate data to make better decisions. The best part is that you don’t need to be a tech guru to make Google Sheets one of the most powerful analysis tools in your deck. Whether you're new to Google Sheets or you're looking for new ways to make the most of it, there’s a lot more you can get out of the seemingly simple app than you think. Additionally, you can open the links directly by pressing Option + Enter or Alt + Enter.Creating spreadsheets just barely scratches the surface when it comes to all the cool things you can do with Google Sheets. To add a link, simply press ⌘ + K or Ctrl + K and paste the hyperlink. Whether you’re maintaining a list of competitors or creating a resource of websites, you can put hyperlinks in Google Sheets which makes it extremely convenient to open sites. To format your cell data to currency, select all the cells, and press Ctrl+ Shift + 4. You can convert those cells and format the data into currency. Let’s say you’ve added some data to your sheet but the values are just numbers. To add the current date, press ⌘ + or Ctrl +, and to add the current time press ⌘ + Shift + or Ctrl + Shift +. To input them together, press ⌘ + Option + Shift + or Ctrl + Alt + Shift +. Either you can input the date and time at once or you can add date and time separately. When pasting the data, instead of pressing ⌘ + V, press ⌘ + Shift + V or Ctrl +Shift + V to paste without any formatting.Īdding date and time is one of the most used actions and you need to know the correct Google Sheets keyboard shortcut for it. When copying the data from other sheets, you also get the formatting and this quick shortcut would let you remove the frills and copy just raw data. You can select an entire grid of cells with the usual ⌘ + A or Ctrl + A. Simply press Ctrl + Space to select a column and Shift + Space to select a row. You can, in fact, use a simple keyboard shortcut to quickly select an entire row or column on the sheet. When you’re working with data on Sheets document, it can be tiring to select entire blocks of rows and columns using a mouse. It’s only logical that we cover some of the most important Google Sheets shortcuts for keyboard users. I try to incorporate keyboard shortcuts into my workflow wherever I can, be it Google Docs keyboard shortcuts or macOS keyboard shortcuts. I use it extensively and switching back and forth between keyboard and mouse is really unintuitive. ![]() Google Sheets makes way more sense if you’re not in the Microsoft ecosystem and only use spreadsheets to manage your small business. ![]()
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